Terms & Conditions

By registering for the event, participants acknowledge that they have read and agreed to the following terms and conditions:

The following terms and definitions apply to these terms and conditions:

  • "Participant", "Registrant", "I", "My", and "Mine" refer to the individual who has registered and paid for the event, accepting the event's terms and conditions.

  • "The Company", "Event Organizer", "Event Official", "Representative", and "Agent" refer to: (i) the organizing company, ArGo Dance & Fitness, including its owners, employees, agents, and representatives; (ii) Event employees and volunteers.

  • "The Event" refers to Winter White West Coast Swing.

  • "The Premises" refers to: (i) the associated venue; (ii) the owner of the premises and its employees; (iii) affiliates and contractors of the owner of the premises, and their respective employees. Any use of the above terminology or other words in the singular, plural, capitalization, and/or he/she or they, are taken as interchangeable and therefore refer to the same.

  1. RULES AND INSTRUCTIONS: I agree to follow all posted rules and warnings and to comply with any instructions or directions given by the Event Organizer through its Representatives and Agents. I will also abide by any decisions made by Event Officials regarding my participation in or attendance at any or all of the sessions during the Event. If an Event Official deems me unfit to participate in a session, a valid reason will be provided, and I may be allowed to rejoin the session. I will accept any decisions made by Event Officials and will not make any claims, financial or otherwise, against the Event Organizer in the future regarding such decisions. I reserve the right to appeal such decisions to a senior Representative of The Company, but must do so immediately during the Event and in a respectful manner. I will accept the decision of the senior Representative, regardless of the outcome.

  2. EXPECTED BEHAVIOR: I understand and agree that I am expected to exhibit appropriate behavior at all times during the Event or on the Premises. This includes respecting others, equipment, facilities, and property. The Event Organizer may dismiss me, without refund, if my behavior endangers the safety of or negatively affects the Event, Premises, or any person, facility, or property. I also agree to indemnify the Event Organizer from any and all third-party claims caused in whole or in part by my negligent or intentional acts or omissions.

  3. BODILY INJURY AND PROPERTY DAMAGE: I am aware of the potential hazards and risks of physical injury and/or property damage. I understand and agree that the Event Organizer shall not be liable for any bodily injury, property damage, or other claims, regardless of severity, arising from or in connection with my participation in the Event. This includes claims that are known and unknown, foreseen and unforeseen, future or contingent. I indemnify and hold harmless the Event Organizer from any loss, liability, damage, or costs I may incur while at the Event or on the Premises, whether caused by the active or passive negligence of the Event Organizer. I agree to fully reimburse the Event Organizer and/or the Premises for any damage or costs I may incur during the Event, and I will not hold either the Event Organizer or the Premises responsible for such reimbursement.

  4. CHANGES TO SCHEDULE OR INSTRUCTOR LINE-UP: I understand that the Event Organizer strives to organize the best possible Event and will avoid drastic changes to the schedule or instructor line-up whenever possible. In the event of unpreventable changes, the Event Organizer will promptly communicate the changes on the Event webpage or through notices at the Premises. By registering for the event and accepting these terms and conditions, I acknowledge the unforeseeable nature of such circumstances and will not hold the Event Organizer responsible or make any claims, financial or otherwise.

  5. PAYMENT POLICY: I agree to make payment within 3 days of registration or before the current pass price expires, whichever occurs first. I understand and accept the consequences of untimely payment. The Company reserves the right to levy additional administrative fees or cancel my registration without refund if I fail to pay within the stipulated time.

  6. CANCELLATION POLICY: I have the option to cancel my registration by notifying The Company directly. I understand that there will be no refund for registration cancellations.

TRANSFER OF REGISTRATION: I can transfer my registration to another dancer with The Company's approval. The rules for transferring are as follows:
  • If I am a leader, I can only find a leader as a substitute.
  • If I am a follower, I can find either a leader or a follower as a substitute.
  • The transfer must be done in an acceptable manner, without abuse.
  • The Company reserves the right to refuse registration transfer in suspected abuse situations.
  • An administrative fee will be charged for the transfer, to be paid by either myself or the substitute.
REFUSAL FOR REFUND AND APPEALS: The Company reserves the right to refuse a refund, but must provide a valid reason for the refusal. I have the option to accept the refusal or appeal to The Company for reconsideration. If I choose to appeal, I must supply a valid reason within the specified time frame. Failure to do so indicates acceptance of the refusal without reservation, and I will not request a refund in the future. By submitting an appeal, I agree to accept The Company's decision, regardless of the outcome.
PHOTOGRAPHIC RELEASE: I grant the Event Organizer unrestricted permission to use photographs, videos, or voice recordings of me captured during the Event. This includes the right to publish, reproduce, and alter the materials for various purposes, without restrictions, and in any media now or in the future. I release any claims to royalties or other benefits from these materials.
PRIVACY POLICY: The Company respects the confidentiality of the personal and credit information provided for registration and payment purposes. The information will not be sold to third parties for profit. By accepting these terms and conditions, I consent to The Company using my information for record-keeping, event notifications, and marketing campaigns organized by The Company. If I wish to unsubscribe from mailing lists, I will inform The Company, understanding that The Company is not responsible for future unwanted correspondence.